Businesses send billions of emails each day, making it one of the most important methods for corporations to communicate. With proper strategies deployed, a business owner can ensure professional and high-quality corporate communications.
In this blog, I'll present five simple ways to enhance the quality of your corporate email communications:
1. Be clear and concise
Every email recipient has a unique style of absorbing information. In order to appeal to the largest amount of recipients, you need to utilize brief yet compelling communications.
Use bullet points in order to separate coherent thoughts within the email. At the same time, focus on descriptive language that emphasizes strong emotional language.
By shortening your email communications, your audience will be able to easily identify your message and appreciate that you value their time. Thus, ensure that your message is clear and concise.
2. Utilize a free email signature generator
An email signature adds a layer of professionalism to your message.
Use a reliable email signature generator to add your professional information to the footer of all your communications. Include all the essential information recipients need in order to contact you and/or find you online. Configure a basic signature that includes your name, title, company, phone number, website, and email address. Also include your social media links so that clients can find your various accounts.
The best signature generators allow you to customize your font, icons, photo, templates, and/or disclaimers. Look for those in your search for an email signature generator.
3. Avoid shortcuts and abbreviations
Corporate emails should be written using professional, formal language in order to appropriately communicate with your audience. Hence, it's essential to avoid using shortcuts and abbreviations.
When your emails appear rushed and/or informal, it makes it difficult to maintain professional relationships with your clients and prospects.
Utilizing casual language or slang in your communications shows a lack of professionalism and formality. In some cases, using abbreviations can even be viewed as disrespectful by corporate recipients.
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4. Focus on your subject line
The subject line plays a critical role in whether recipients will open your emails. If your subject line is bland, the recipient will reasonably assume that the content of the email is equally as boring and unimportant.
At the same time, the subject line must be detailed enough to inform the recipients about your message. It's tricky.
Think of the subject line as the first impression of your email. And remember, you only get one chance to make a first impression.
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5. Be sure to proofread
Whenever you send a business email, it's imperative that you proofread it before sending it. Thoroughly assess the email for spelling errors, grammatical mistakes, and/or word misuses.
Simple errors in corporate emails are extremely unprofessional. If a spelling error slips into your message, it will appear as if you couldn't be bothered to take the time to look over what you wrote. Make it a process to reread all email communications prior to pressing the send button.